American Bar Association recrute

Admin Assistant
Description
The American Bar Association, Rule of Initiative (ABA ROLI) is seeking an Administrative Assistant to support its program from its office in Tunis. The Administrative Assistant will be responsible for supporting a range of administrative matters.
Qualifications
• Must have a strong knowledge of management and experience policies related to the procurement of goods and services.
• At least one-year of proven administrative or assistant experience.
• Demonstrated experience supporting administrative functions of an organization including event logistics.
• Good administrative skills and experience organizing large amounts of paper and data.
• Advanced proficiency working with Microsoft Office Word and Excel.
• Must be a resourceful and creative individual who can design flexible options to respond to organizational needs.
• Fluency in written and oral English and Arabic.
• Demonstrated ability to work as part of a team with effective interpersonal skills/relationships.
• Highly organized, proactive, hardworking, focused, and attention to detail.
Responsibilities and Duties
ADMINISTRATIVE
• Assists the Security & Operations manager in the development and implementation of administrative systems, including personnel, property, customs/shipping, procurement, travel, and mail.
• Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentially of records.
• Obtains pro forma quotes from vendors on the local market for goods and services.
• Maintain Tunis office inventory.
• Supports logistics for workshops, trainings and meetings including airline and hotel bookings.
• Fully able to organize events utilizing effetive organizational tools such as checklists, tasklists and reports.
• Assists in acquiring necessary visas and residency approvals for staff and workshop participants.
• Supports the Security and Operations Manager on matters involving safety and security of personnel and property.
• Establishes and maintains good relations with government offices, banks and vendors.
OTHER DUTIES:
• Other duties as assigned by the Country Director or Security/Operations Manager.